To be able to do this course it is assumed that you know how to do the following:
At the beginning of the course we will ask each of the participants the following:
What will be covered in the course will be based on the answers to these questions.
Further below are some things that could be covered in the course
Because Microsoft word is such a common program, instructions on how to use it are very common on the Internet.
It is not only written instructions that at common, but also video instructions. If the picture is worth a 1000 words then a moving picture must be worth a million words.
The best way to find any information on the Internet is to do a Google Search.
Because the word “word” is common I suggest, within your search, you use “ MS word” followed by the subject that you wish to find help on. For example “ MS word Redo Video”.
Once you have found help on the function, if you wish to perform it, it can sometimes be difficult to read the help and perform the function in word.
To overcome this difficulty you can have your screen split into two windows. You can search on the Internet on how to do this or ask your instructor.
If you are watching a video on how to perform a function, often the video screens are too small to see what is happening. To overcome this problem, often there will be an icon in the bottom right hand corner which allows the video to be shown as full screen.
Videos can usually be paused by pressing the icon that represents pause, usually on the bottom left of the video screen. Then the icon will change to a play. Additionally is often possible via a slider at the bottom of the video to position at any point on the video you wish to be at.
Videos can be repeated multiple times so that you get a better idea of what you're supposed to be doing.
Some text help and video help is better than others. You will find there are more than one search result on help on a particular subject. If you find you cannot understand the text or the video then search again and I'm sure you will find one which is more suited to your requirements.
Word keeps what is called and undo buffer. That is, it keeps a record of the last things than you asked it to do. So, if you make a mistake you can undo that mistake.
The opposite of this is to RE doing something. That is if you mistakenly undo something you can redo it.
Another variation of this theme is the ability to repeat functions.
Video on how to use it: http://office.microsoft.com/en-au/word-help/video-undo-an-action-in-word-2010-VA102516642.aspx
If not already on ribbon, click down arrow on ribbon, tick Undo
Click and drag, Shift and Navigation arrow, CTL and Shift to do Multiple selections
Tabs in Microsoft word are positions along the line where when you press the key on the keyboard, that is the tab key, so that the insertion point, the flashing vertical bar, will move to that position. The idea of using tabs is to save having to space across to a particular position on a line.
It is possible to have multiple tabs set, So that each time the tab key is pressed the insertion point will jump to that position.
Tabs are set in word simply by clicking on the ruler.
If the ruler is not currently shown, click on the view tab and tick the ruler box.
Video on how to do it: http://www.ehow.com/video_4983345_set-tabs-microsoft-word-document.html
Margins allow you to determine where on the page your text will appear. There is a left, right, top and bottom margin that can be set so that you can set how far from the left, right, top and bottom of the page the text will be. By making the margin larger you are reducing the amount of the page that can have text on it.
You can change the margins as many times as you want throughout a document. Often it is difficult to see where margins have been changed throughout a document, other than noticing that the text does not go to the same position on a page. This could be because of the margins being changed or for other reasons, such as indents, hanging indents, columns and tabs.
In word there is also a Gutter margin. The gutter margin is a typographical term used to designate an additional margin added to a page layout to compensate for the part of the paper made unusable by the binding process. That it where the printed pages a glued to a book binder or where holes are punched in the printed document when pages are put in a ring binder.
Video on how to do it: http://www.youtube.com/watch?v=f9jZfTN23hY
Columns in Word basically allow you to have multiple left and right margins on a page so that the text is show as multiple columns in a newspaper format. Columns are sometimes called newspaper columns. Text is generally easier to read in a newspaper column format. That is why newspapers use this format.
Within the restriction on the size of a page any number of columns can be set. The setting of columns can be done anywhere in a document and can be changed anywhere in a document. It can sometimes be difficult to see where column setting have been changed especially when combined with other formatting changes.
Video on how to do it: http://www.youtube.com/watch?v=WaLCT4fRLv8
In word, based on many factors, a new page will be created as you type text. This is called a soft page break. In document view this is show as the text appearing on another page. In draft view a dotted line indicated the page break.
Often the soft page break may not appear when you want it to be, like part way through a paragraph. To overcome this you can put in a forced or hard page break. If you do put in hard page break and then add more text above the hard page break you may end up with the hard page break where you do not want it. Therefore it is best to only enter hard page breaks after you have finished all the other editing of your document.
Other than putting in hard page breaks, some other ways of changing where pages end are: changing the margins, changing the font style and size and changing the line spacing.
Video on how to do it: https://www.youtube.com/watch?v=tdhqlwEdscs
This function in word allows each line in a document to have its line number displayed to the left of the text. The numbering can be continuous through out the document or can restart from one, at the beginning of each page or section. It is used where multiple people may be reviewing the same document and want an easy way of referring to a specific line. Where multiple people are collaborating on the production or editing of a document there are better features for doing so, such as Cloud computing with version control or Words track changes
Video on how to do it: http://www.youtube.com/watch?v=eQqDQdtgPEQ
The format painter in word is simply copying formats, such a font style and size, color, bold, underline and the like to other text in your document. It is useful if you want to copy multiple formatting to other parts of your text. Another way to do much the same thing is to use Styles.
Video on how to do it: http://www.youtube.com/watch?v=CigVPk1mzqE
Footnotes are numbers that appear in text that are repeated at the bottom of the page with some referring text. They are often used to refer the reader to where the author obtained the information from. Also often to attribute to the originator of the work. An End Note is the same thing except that the reference is at the end of the document
If the material is never going to be printed, because it is displayed on a web page, it is now common to hyperlink to the original source of the material, which is often on the internet.
Video on how to do it: http://www.youtube.com/watch?v=HKrhTMHsIi0
Video on how to do it: https://www.youtube.com/watch?v=dHsSJfEzsuI
Video on how to do it: https://www.youtube.com/watch?v=DA6EOzpQql8
Video on how to do it: http://video.about.com/wordprocessing/Word-Tutorial--How-to-Use-Track-Changes.htm
Review, Track Changes (Final Show Markup or Show Final)(Accept Changes)
Video on how to do it: http://www.youtube.com/watch?v=RProoZTHeiU
Video on how to do it: https://www.youtube.com/watch?v=ugVdENN7SpE
Home, Find, and or Replace. Key in what looking for (search criteria). If only finding it will show every instance of what you are looking for and what paragraph it is in. If Replace, you can enter the text you wish the Find text to be Replaced with, in the Replace With box. Options are Find Next or Replace All, to replace them one at a time or ALL instances in the document. Be very careful with the Replace All, option.
Video on how to do it: https://www.youtube.com/watch?v=muZWYSgUkvg
File, Options, Proofing, Auto Correct
Video on how to do it: https://www.youtube.com/watch?v=B2ApMHkADxs
Insert, Header (or Footer), Select or Edit, Key in text
Video on how to do it: https://www.youtube.com/watch?v=zt4AITbQmpU
Video on how to do it:
Hyperlinks in Word is much the same as hyperlinks in web pages. That is when you click on the hyperlink (actually you hold the CTL key and click when withing a Word document) you are taken to the web page that that links refers to. It is also possible to link to another part of your document or another document with hyperlinks in Word. Word documents can be saved as Web pages that can be uploaded to a web server so mad part of the World Wide Web.
If you are working on a large document or many documents that you do not intend to end up on the internet it is still worthwhile using hyperlinks because it makes it easier to move around within the document and so edit it. It also makes it much easier for anyone reading the document on a computer. This does not apply if the document is read on paper.
Video showing how to do it:
Insert, Hyperlink, click on Existing Files or Web Page then Browse what you want to Hyperlink to
If you want to hyperlink to a location in the same document you have to create a bookmark first, in that location. To do this select where you want the book mark to be, Insert, Bookmark, Give it a name (can not have spaces in a bookmark name), ok) Select the text that you are hyper-linking from, then Insert, Hyperlink “Place in this document” select the book mark you have just put in.
Video on how to do it: